Office Assistant 2 Keyboarding
Office Assistants 2 Keyboarding either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required. This position requires a working knowledge of the Civil Service Attendance and Leave rules and regulations and is essential for HVDDSOO compliance with same.
Primary Duties and Responsibilities
o Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed. o Work as a collaborative team member and openly communicate with chain of command. o Greeting, assisting, and/or redirecting HR Dept. visitors & providing general information. o Sorting and distributing incoming mail and faxes. o Screening and directing incoming calls. o Electronically scheduling meetings, room reservations and interviews; Use scheduling assist tool. o Request and track required references and documentation for candidates' onboarding files. o Engage on event dates on and off campus, providing assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s). o Type and mail correspondence, job letters, test invitations, score notifications, exam score transfer letters, part-time packets and exit packages. o Solicit degree verifications and other documents using the appropriate software program. o Scheduling Employee Health Services (EHS) appointments for potential DSAT hires. o Maintain follow-up systems and inquire with candidate and/or new hire(s) to ensure that pre-requisites are being satisfied timely. o Prepare internal Personnel Transaction forms for new hires, separations, and staff movement as required. o Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders. o Assist in a variety of staffing projects including, but not limited to, DSA testing.
Job Function
Office Assistants 2 Keyboarding either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required. This position requires a working knowledge of the Civil Service Attendance and Leave rules and regulations and is essential for HVDDSOO compliance with same.
Primary Duties and Responsibilities
o Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed. o Work as a collaborative team member and openly communicate with chain of command. o Greeting, assisting, and/or redirecting HR Dept. visitors & providing general information. o Sorting and distributing incoming mail and faxes. o Screening and directing incoming calls. o Electronically scheduling meetings, room reservations and interviews; Use scheduling assist tool. o Request and track required references and documentation for candidates' onboarding files. o Engage on event dates on and off campus, providing assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s). o Type and mail correspondence, job letters, test invitations, score notifications, exam score transfer letters, part-time packets and exit packages. o Solicit degree verifications and other documents using the appropriate software program. o Scheduling Employee Health Services (EHS) appointments for potential DSAT hires. o Maintain follow-up systems and inquire with candidate and/or new hire(s) to ensure that pre-requisites are being satisfied timely. o Prepare internal Personnel Transaction forms for new hires, separations, and staff movement as required. o Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders. o Assist in a variety of staffing projects including, but not limited to, DSA testing.
Salary Range:
From $40193 to $49405 Annually
Minimum Qualification
Candidates must be reachable for appointment on current Civil Service Eligible List for this title. Transfer:
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as:
o Either A. a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language). o Or B. an office assistant or clerical title allocated to Grade 6 or higher. A comprehensive list of qualifying titles is available at:
https:
//www.cs.ny.gov/examannouncements/announcements/38695titles.cfm. ONLY the titles listed are qualifying for these examinations. Examples of non-qualifying titles are:
Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 2, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, and Youth Support Assistant. IMPORTANT:
For option B above, candidates who FIRST pass the written test, prior to being considered for appointment, may be required to pass a keyboarding test that demonstrates your ability to enter text using an alpha numeric computer keyboard, at a rate of at least 30 words per minute with at least 96% accuracy. Qualifying Experience for Appointment from The Eligible List:
After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list. Eligibles who meet the B qualifications, and who are subsequently appointed to an A title, may request to have their name added to the A list once they have completed the time in title of service in the A title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, New York 12239; Attention:
S-1 MXT. Eligible for provisional appointment Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List candidates. To qualify for provisional appointment, you must have one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.Estimated Salary: $20 to $28 per hour based on qualifications.
Primary Duties and Responsibilities
o Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed. o Work as a collaborative team member and openly communicate with chain of command. o Greeting, assisting, and/or redirecting HR Dept. visitors & providing general information. o Sorting and distributing incoming mail and faxes. o Screening and directing incoming calls. o Electronically scheduling meetings, room reservations and interviews; Use scheduling assist tool. o Request and track required references and documentation for candidates' onboarding files. o Engage on event dates on and off campus, providing assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s). o Type and mail correspondence, job letters, test invitations, score notifications, exam score transfer letters, part-time packets and exit packages. o Solicit degree verifications and other documents using the appropriate software program. o Scheduling Employee Health Services (EHS) appointments for potential DSAT hires. o Maintain follow-up systems and inquire with candidate and/or new hire(s) to ensure that pre-requisites are being satisfied timely. o Prepare internal Personnel Transaction forms for new hires, separations, and staff movement as required. o Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders. o Assist in a variety of staffing projects including, but not limited to, DSA testing.
Job Function
Office Assistants 2 Keyboarding either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required. This position requires a working knowledge of the Civil Service Attendance and Leave rules and regulations and is essential for HVDDSOO compliance with same.
Primary Duties and Responsibilities
o Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed. o Work as a collaborative team member and openly communicate with chain of command. o Greeting, assisting, and/or redirecting HR Dept. visitors & providing general information. o Sorting and distributing incoming mail and faxes. o Screening and directing incoming calls. o Electronically scheduling meetings, room reservations and interviews; Use scheduling assist tool. o Request and track required references and documentation for candidates' onboarding files. o Engage on event dates on and off campus, providing assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s). o Type and mail correspondence, job letters, test invitations, score notifications, exam score transfer letters, part-time packets and exit packages. o Solicit degree verifications and other documents using the appropriate software program. o Scheduling Employee Health Services (EHS) appointments for potential DSAT hires. o Maintain follow-up systems and inquire with candidate and/or new hire(s) to ensure that pre-requisites are being satisfied timely. o Prepare internal Personnel Transaction forms for new hires, separations, and staff movement as required. o Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders. o Assist in a variety of staffing projects including, but not limited to, DSA testing.
Salary Range:
From $40193 to $49405 Annually
Minimum Qualification
Candidates must be reachable for appointment on current Civil Service Eligible List for this title. Transfer:
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as:
o Either A. a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language). o Or B. an office assistant or clerical title allocated to Grade 6 or higher. A comprehensive list of qualifying titles is available at:
https:
//www.cs.ny.gov/examannouncements/announcements/38695titles.cfm. ONLY the titles listed are qualifying for these examinations. Examples of non-qualifying titles are:
Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 2, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, and Youth Support Assistant. IMPORTANT:
For option B above, candidates who FIRST pass the written test, prior to being considered for appointment, may be required to pass a keyboarding test that demonstrates your ability to enter text using an alpha numeric computer keyboard, at a rate of at least 30 words per minute with at least 96% accuracy. Qualifying Experience for Appointment from The Eligible List:
After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list. Eligibles who meet the B qualifications, and who are subsequently appointed to an A title, may request to have their name added to the A list once they have completed the time in title of service in the A title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, New York 12239; Attention:
S-1 MXT. Eligible for provisional appointment Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List candidates. To qualify for provisional appointment, you must have one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.Estimated Salary: $20 to $28 per hour based on qualifications.
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